• United Way Contract Passes 4-2 with Mayor Nabours and I voting against
• Tentative Budget Passed, 2% overall budget decrease, no property tax increase, lots of sensible reallocations
• Street Tax Discussed
APPROVAL OF PAST MINUTES
UNITED WAY CONTRACT
Mayor Nabours and I both had similar concerns. The $293,750 contract seems totally arbitrary. The contracts length is to long (5 years). The scope of services needs to be refined. One positive note, language was added giving Council the ability to fund this contract at whatever levels they feel appropriate going forward, up to a maximum of $293,750 but could be as low as zero.
Mayor Nabours and I voting against.
CONTRACT FOR OFFICE SUPPLIES (toner, paper etc)
This was actually a long discussion and a recess to executive session for legal advice. The contract was ultimately awarded to Office Max but Quality Connections, who responded to the RFP came forward and brought up some very valid points in arguing for the contract to be awarded to them.
Quality Connections is a locally owned business based in Flagstaff. They are considered a disadvantaged business enterprise (dbe). They employ many disadvantaged people in our community which has a mutual benefit to not only the people they employ but the City in general. Myself and Councilman Woodson requested that Council have a future Council meeting to look into adding points in the bid process for businesses that employ disadvantaged people.
Consideration and Approval of Agreement: Flagstaff Watershed Protection Project (FWPP) Participating Agreement Supplemental Project Agreement (SPA)14-PA-11030408-013: Boundary LineSurvey with U.S. Forest Service Coconino National Forest (Approve agreement with USFS for reimbursement for survey work to be implemented by USFS in connection with the FWPP).
Consideration and Approval of Agreement: Flagstaff Watershed Protection Project (FWPP) Intergovernmental Agreement No. 14-1: Equestrian Parcel Forest Treatment Agreement with AZ State Forestry Division (Approve Intergovernmental Agreement with AZ State Forestry Division for forest treatment work associated with the FWPP).
Consideration and Approval of Agreement: Agreement for Professional Services for the Flagstaff Watershed Protection Project (FWPP): City of Flagstaff and Greater Flagstaff Forests Partnership (Approve Agreement for Professional Services with GFFP for services associated with the FWPP).
Consideration and Approval of Contract: Switzer Canyon Transmission Main Project Phase II (Award of construction contract to Redpoint Contracting, L.L.C. for construction of the SwitzerCanyon Transmission Main Project Phase II).
Consideration and Approval of Contract: Walapai Alley / San Francisco Alley Water & Sewer Improvement Project (Approve contract with McDonald Bros. Construction, Inc. for WalapaiAlley/San Francisco Alley Water and Sewer Improvement Project).
Arizona Department of Transportation Intergovernmental Agreement for the Frontage Road 40 Pavement Preservation Overlay Project, aka East Route 66 South of the Flagstaff Mall near Wildcat Waste Water Treatment Plant.
This is a $1,400,000 contract with the State providing the bulk of the funding.
Consideration and Adoption of Resolution No. 2014-22: A resolution of the Mayor and Council of theCity of Flagstaff, Coconino County, Arizona, declaring official and adopting the results of the SpecialElection held on May 20, 2014.
This was for the Regional Plan 2030 ballot question that passed by about 75%.
City position on proposed 2015 resolutions for submission to the League of Arizona Cities andTowns.
The proposed resolutions can be found here. http://cityweb.flagstaffaz.gov/agendaquick
Myself and Vice Mayor Evans opposed the 2nd resolution which would make it harder for people to attain public records. The idea is that some abuse the ability to get free public records. I get that a very few may take advantage of this to the extreme but I find it a slippery slope in restricting public record access.
Council decided to remain neutral on this issue and not join with Yuma in this proposal to restrict access.
ADOPTION OF 2015 TENTATIVE BUDGET
Council has passed a tentative budget for 2015. This budget is over 2% lower versus the 2014 budget. For the third year in a row property taxes are not being increased. All this accomplished while increasing funding to vital City services. This was accomplished as a result of a detailed budget process that Mayor Nabours and I pushed for since getting in office in 2012.
Although there has been a decrease in the overall budget and no property tax increase, that does not mean we are cutting vital City services. In fact we have increased funding to our streets, maintenance of city owned facilities, increases to employee compensation, uniform allowances for fire and police, increased funding to the Humane Society. My proposal to fund in City fire prevention was also created with the Councils acceptance of the Fire Departments proposed dead tree removal program. This will start removing some of the 600 plus dead trees on City property.
When I ran for office in 2012 I was told that the City is as efficient as possible. I often heard that there is nothing left to cut at City Hall. I disagreed then and for two years in a row have proven that there is room to cut.
A City, like any organization or private business must continually dig deep and look hard at their budget. Looking for efficiencies never ends. Questioning the budget must be done every year.
Consideration and Approval of Agreement: With True Life Companies (TLC) D.B.A. Pine Canyonregarding a modification of an existing zoning condition and disposition of fees. (Approve the Agreement between TLC PC Infrastructure, LLC and the City of Flagstaff which requires final Council approval for General Condition 8 Amendment on or before September 1, 2014.)
NEW LIBRARY ROOF
During our budget retreat, Council tentatively gave direction to replace the existing library roof, a metal roof, with an asphalt shingle roof. The existing metal roof is at end of life and needs to be replaced. Some in the community are not in favor of switching from a metal roof to shingles due to aesthetic and other issues.
Four of my colleagues gave direction to replace the roof with a new metal roof versus the shingles. The cost for shingles is about $160,000. The cost for a metal roof is about $313,000. In theory the metal roof should last a lot longer versus shingles yet the current roof did not.
Since we only have $160,000 budgeted this year half the roof will be done this year and half next. I did point out the reality that the $160,000 that’s needed next year has to come from somewhere. I pointed out the controversy this year when I proposed (and successfully accomplished) reallocating money from the City’s spec housing program back to the general fund to help fund vital city services such as our streets, dead tree removal, etc. The money has to come from somewhere. I hope this is remembered next year when Council will most likely have to reallocate $160,000 from some other City project or service to fund the completion of the metal roof. Budgeting is not done in a vacuum.
Rio de Flag Flood Control Project – FEMA Flood Design Concept Report (DCR) Presentation and Discussion.
This is an ongoing project that I’ve written about quite a bit. Bottom line, the Army Corp continues to let down the tax payers in moving forward with this project. We explored several options including continuing with the Army Corp, self administering the project to FEMA standards, doing it on our own or discontinuing the project.
The only direction given tonight was we did not want to discontinue the project and we want staff to continue pricing out what it would cost to go it alone and do this locally. This will continue for years.
STREET TAX PROPOSAL
Council gave direction to look further into placing a question on the November ballot regarding an increase in the sales tax to fix our streets and utility lines. Out of four options we narrowed it down to a potential 1/4 cent increase to raise around $50-$100 million. We will hammer out more details next Tuesday.